Whether or not you’re a techie, there’s a good chance that you have more than one email account: one for work and one for personal correspondence. I have four Gmail accounts that I use – one for work, and three for various reasons. One email account is the main one I email from when writing to my friends and family. Another email is used for signing up for mailing lists and such. Yet another one is a semi-personal and semi-work account that I disseminate to my students so that they can share their Google Docs/Sheets with me (my school email is far too long for them to type correctly). Of course, all of these accounts have a corresponding Google Drive, which house four different types of files (don’t judge the nerdiness of the person delivering weekly tech tips to you!).
Here’s the problem…
If I have more than two Google Drive accounts open, things get wonky.
- When I open Google Chrome, I’m automatically signed into my main account (unless I open an Incognito window, which doesn’t track your webs history or searches). You can see my image in the upper right-hand corner
- When I open a new tab, it stays logged into that account.
- If I want to switch to a different Gmail account, I just click on my picture, and a dropdown of my emails appear. If it doesn’t, I could just click on “Add Account” and sign into a particular email.
- Here’s where it gets tricky. If I try to open Google Drive for each of those accounts, I get this message:
I’m essentially forced to pick one, maybe two, accounts, but I can’t have all four Google Drive folders open.
I know what you’re thinking: Kim, why would I need to have FOUR Google Drive folders open? 1) Because sometimes life necessitates that, and 2) you might be sharing a computer with someone who needs to access their Google Drive folder, but yours keeps popping up!
The solution: different profiles
Yes my friends, you can create a different profile for each Gmail account, which will fix this problem.
- While in Chrome, go to the word “Chrome” in the upper left-hand corner, and then “Preferences”
- Scroll down to where it says “People”
- Click on “Add person”
- Type in a name for that different profile and choose an icon
- A new window will pop open. Sign in with your other Gmail account
- The new name will appear in the upper right-hand corner
- Lather, rinse, and repeat with your other Gmail accounts.
Now when I go to the upper right-hand corner and click on my name in the box, I’ll have four options:
If you click on the arrow in the upper right-hand corner of each box, it will reveal the email address associated with that profile. Alternatively, you could also upload a picture for each profile in order to differentiate the accounts. However, I haven’t really gotten around to that just yet…maybe next week I’ll write about how to do that!